Edinburg City Council
City of Edinburg, Hidalgo County, Texas
Location: City of Edinburg
City Hall-Council Chambers
415 West University Dr.
Edinburg, Texas 78541
October 16, 2018
Regular Meeting Agenda
6:00 PM
1. Call to Order, Establish Quorum
A. Presentation of Colors.
B. National Anthem.
C. Pledge of Allegiance.
D. Prayer.
2. Certification of Public Notice
3. Mayor's Report
4. Public Comments
The Mayor and City Council allow for a specific portion of the City Council Meeting to be dedicated to public comments. Public Comments are limited to three (3) minutes. If a resident desires to make a public comment, please complete the Public Comments Form which will be located outside of the City Council Chambers and submit the completed form to the City Secretary prior to the commencement of the City Council Meeting. We ask for everyone's cooperation in following this procedure.
5. Presentations and Reports
A.

Project updates on the 2018 Certificate of Obligations - Drainage Improvements Projects by SDI Engineering, Melden & Hunt, Inc., Javier Hinojosa Engineering, and Rio Delta Engineering.

6. Proclamations
A.

Presentation of Proclamations Recognizing :

1. October 25, 2018 as National Lights On Afterschool Day

2. October 15-19, 2018 as Texas Chamber of Commerce Week.

7. Consent Agenda
All Matters Listed Under Consent Agenda Are Considered To Be Routine By The Governing Body And Will Be Enacted By One Motion. There Will Be No Separate Discussion Of These Items. If Discussion Is Desired, That Item Will Be Removed From The Consent Agenda And Will Be Considered Separately. With Regard To Any Item, The City Council May Take Various Actions; Including But Not Limited To Rescheduling An Item In Its Entirety For A Future Date Or Time. The City Council May Elect To Go Into Executive Session On Any Item Whether Or Not Such Item Is Posted As An Executive Session Item At Any Time During The Meeting When Authorized By The Provisions Of The Open Meetings Act.
A.

Consider approval of City Council Minutes for March 26, 2015 City Council and Edinburg School District Board of Trustees Special Joint Meeting, May 13, 2015 Special Meeting, July 21, 2015 Regular Meeting, July 28, 2015 Special Meeting, August 6, 2016 City Council and EEDC Special Joint Meeting, August 25, 2015 Special Meeting, September 9, 2015 Regular Meeting, February 8, 2016 City Council and Hidalgo County Commissioners Court Joint Meeting, March 2, 2016 Regular Meeting, March 27, 2016 Regular Meeting, April 5, 2016 Regular Meeting, April 19, 2016 Regular Meeting, May 3, 2016 Regular Meeting, May 17, 2016 Regular Meeting, May 26, 2016 Special Meeting, June 7, 2016 Regular Meeting, June 28, 2016 Regular Meeting, July 5, 2016 Regular Meeting, August 16, 2016 Regular Meeting, August 20, 2016 City Council and EEDC Joint Special Meeting, October 4, 2016 Regular Meeting and October 05, 2018 Special Meeting. [Ludivina Leal, City Secretary]

B.

Consider authorizing the disposition of approximately 205 Cubic Feet (Boxes of Letter Size Records) of Non-Vital City Records in accordance with the Texas State Library and Archives Commission Local Records Retention Schedules. [Ludivina Leal, City Secretary]

C.

Consider action regarding the regularly scheduled Tuesday, November 06, 2018 City Council Meeting. [Ludivina Leal, City Secretary]

D.

Consider authorizing the Interim City Manager to enter into an agreement with the Edinburg Chamber of Commerce for the period of October 01, 2018 through September 30, 2019 for funding from the Hotel Occupancy Tax Fund. [Sonia Marroquin, Assistant City Manager]

E.

Consider authorizing the Interim City Manager to enter into an agreement with the Edinburg Convention & Visitors Bureau, a Division of the Edinburg Chamber of Commerce, for the period of October 01, 2018 through September 30, 2019, for funding from the Hotel Occupancy Tax Fund. [Sonia Marroquin, Assistant City Manager]

F.

Consider authorizing the Interim City Manager to enter into an agreement with the Museum of South Texas History for the period of October 01, 2018 through September 30, 2019, for funding from the Hotel Occupancy Tax Fund and General Fund. [Sonia Marroquin, Assistant City Manager]

G.

Consider authorizing Interim City Manager to enter into Community Development Block Grant Subrecipient Agreements between the City of Edinburg and the following: Amigos Del Valle, Inc., Children’s Advocacy Center of Hidalgo County, Court Appointed Special Advocate of Hidalgo County, Inc., Food Bank of the Rio Grande Valley, Inc. and Lower Rio Grande Development Council – Area Agency on Aging. [Marissa Garza, Director of Community Development/Grants Management]

H.

Consider Fourth Amendment to the Frequency Reconfiguration Agreement with Nextel of Texas and authorize the Interim City Manager to execute documents relating thereto. [Shawn Snider, Fire Chief]

I.

Consider awarding Bid No. 2019-01, Emergency Equipment Installation to Video Sounds & Lights in the amount of $28,320 and authorize the Interim City Manager to enter into an agreement relating thereto. [David White, Chief of Police]

J.

Consider authorizing the purchase of one (1) New Z-Track Riding Mower to KUBOTA Tractor Corporation in the amount of $17,878.70 through the Texas Local Government Purchasing Cooperative (BuyBoard). [Arturo Martinez, Director of Utilities]

K.

Consider authorizing the purchase of Thirteen (13) TS2 Cobalt 2100 Controllers and Thirteen (13) Adapter Cables from Paradigm Traffic Systems, through the Texas Local Government Purchasing Cooperative (Buyboard), in the amount of $34,125. [Tomas D. Reyna, Director of Public Works]

L.

Consider authorizing the purchase of Traffic Signal Hardware from Paradigm Traffic Systems, through the Texas Local Government Purchasing Cooperative (Buyboard), in the amount of $41,000. [Tomas D. Reyna, Director of Public Works]

8. Bids/Contractuals
A.

Consider authorizing the purchase of two (2) new 2019 John Deere 310SL Backhoe Loaders in the amount of $163,980.00, one new 2019 Mini Excavator in the amount of $36,402.80 from Doggett Heavy Machinery Services, through the Texas Local Government Purchasing Cooperative (Buyboard) in the total amount of $200,382.80. [Arturo Martinez, Director of Utilities]

B.

Consider authorizing the construction of Splash Pad Project from Park Place Recreation Design Inc., through the Texas Local Government Purchasing Cooperative (Buyboard), in the amount of $717,906.84 and authorize the Interim City Manager to enter into an agreement relating thereto. [Javier Garza, Director of Parks & Recreation]

C.

Consider authorizing the Interim City Manager to renew and execute an Intergovernmental Cooperative Agreement with the Palm Valley Animal Center for the Operation of a Regional Animal Shelter, for the period of November 1, 2018 through September 30, 2019, with the option to extend two (2) additional years. [David White, Chief of Police]

D.

Consider authorizing the purchase of two (2) 2019 Half-Ton Pick Ups, Super Cab Style from Caldwell County Chevrolet, through the Texas Local Government Purchasing Cooperative (Buy Board), in the amount of $75,910. [Ramiro L. Gomez, Director Solid Waste Management]

E.

Consider authorizing the purchase of landfill equipment from Holt CAT of Edinburg, Texas, through the Texas Local Government Purchasing Cooperative (Buyboard), in the amount of $3,732,180.18. [Ramiro L. Gomez, Director Solid Waste Management]

F.

Consider authorizing the purchase of two (2) sets of Steel Landfill Compactor Wheels from Holt Caterpillar from Weslaco, Texas in the amount of $185,980.00. [Ramiro L. Gomez, Director Solid Waste Management]

G.

Consider authorizing the purchase of Residential Plastic (Roll Out) Containers from Toter, through the Houston Galveston Area Council (HGAC), per unit prices as listed in an amount not to exceed $160,000.00. [Ramiro L. Gomez, Director Solid Waste Management]

H.

Consider authorizing the expenditure for the reconditioning of Unit 489, 836 Compactor by Holt Caterpillar from Edinburg, Texas in the amount of $670,329.53 [Ramiro L. Gomez, Director Solid Waste Management]

I.

Consider authorizing the purchase of two (2) Residential Retrievers from Rush Truck Centers of Pharr, Texas, through the Texas Local Government Purchasing Cooperative (Buyboard), in the amount of $622,973.54. [Ramiro L. Gomez, Director Solid Waste Management]

J.

Consider authorizing the purchase of a Bowie Imperial 3000 Hydro-Mulcher from Justin Seed Company, through the Local Government Purchasing Cooperative (Buyboard), in the amount of $82,146.39. [Ramiro L. Gomez, Director Solid Waste Management]

K.

Consider authorizing the purchase of two (2) 2019 Brush Grapple Loaders from Doggett Freightliner of South Texas, through the Texas Local Government Purchasing Cooperative (Buyboard), in the amount of $509,200.60. [Ramiro L. Gomez, Director Solid Waste Management]

L.

Consider awarding RFQ 2019-001, Professional Engineering Services to qualified firm(s) and authorize City Manager or Designated Appointee to negotiate and enter into a Professional Services Contract with such firm(s) as projects arise. [Tomas D. Reyna, Director of Public Works]

M.

Consider awarding RFQ 2019-002, Architectural Services to qualified firm(s) and authorize City Manager or designated appointee to negotiate and enter into a Professional Services Contract with such firm(s) as projects arise. [Tomas D. Reyna, Director of Public Works]

N.

Consider awarding RFQ 2019-003, Land Surveying Services, to qualified firm(s) and authorize City Manager or designated appointee to enter into a Professional Services Contract with such firm(s) as projects arise. [Tomas D. Reyna, Director of Public Works]

O.

Consider awarding RFQ 2019-004, Geo-Technical Engineering, to qualified firm(s) and authorize City Manager or designated appointee to enter into a Professional Services Contract with such firm(s) as projects arise. [Tomas D. Reyna, Director of Public Works]

P.

Consider awarding RFQ 2019-005, Real Estate Appraisal Services, to qualified firm(s) and authorize City Manager or designated appointee to enter into a Professional Services Contract with such firm(s) as projects arise. [Tomas D. Reyna, Director of Public Works]

Q.

Consider awarding RFQ 2019-006, Right-of-Way Acquisition Services, to qualified firm(s) and authorize City Manager or designated appointee to negotiate and enter into a Professional Services Contract with such firm(s) as projects arise. [Tomas D. Reyna, Director of Public Works]

R.

Consider awarding Bid# 2019-07 Concrete Work to Artillery, LLC for their unit prices of $4.50 per square foot of concrete sidewalks, $600.00 per handicapped ramp, $18.00 per linear foot for 18 inch curb and gutter, and $6.00 per square foot for 6” inch valley gutter and authorize Interim City Manager to enter into an agreement relating thereto. [Tomas D. Reyna, Director of Public Works]

S.

Consider awarding Bid No. 2019-08, Construction Materials, to Frontera Materials, for their unit price of $4.00 per ton of Crush Caliche, their unit price of $82.50 per ton for Cold Mix, and Valley Caliche Products, Inc. for their unit price of $51.93 per ton Type “D” Hot Mix and authorize Interim City Manager to enter into an agreements relating thereto. [Tomas D. Reyna, Director of Public Works]

9. Petition
A.

Hold public hearing and consider accepting petition for the voluntary annexation Being a 27.501 Gross Acre Being all of Lot 28 and 29 and out of Lot 30, 34, and 35, Caledonian Estates Unit No 2, Hidalgo County, Texas; Located on the South East Side of Doolittle Road and Texas Road. Subdivision is within City’s Extraterritorial Jurisdiction, as requested by Wyatt Truscheit, Chief Financial Officer of Idea Public Schools. [Jesus R. Saenz, Director of Planning & Zoning]

10. Ordinances
A.

Consider Ordinance amending the Authorized Strength and Classifications of the City of Edinburg Firefighters. [Belinda Torres, Director of Human Resources/Civil Service Director]

B.

Consider Ordinance providing for a Temporary Special Use Permit and a Waiver of Fees for the “Trunk or Treat Festival 2018” to be held Wednesday, October 31, 2018 at El Buen Pastor United Methodist Church, being Lots 21-24, block 238 Edinburg Original Townsite, located at 705 E. University Drive, as requested by El Buen Pastor United Methodist Church. [Jesus R. Saenz, Director of Planning and Zoning]

11. Executive Session
The City Council will convene in Executive Session, in accordance with the Texas Open Meetings Act, Vernon's Texas Statutes and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions to Requirement that Meetings be Open. The City Council May Elect To Go Into Executive Session On Any Item Whether Or Not Such Item Is Posted As An Executive Session Item At Any Time During The Meeting When Authorized By The Provisions Of The Open Meetings Act.
A.

Litigation - Discussion and consideration of settlement offer and/or negotiation relating to Insurors Indemnity re: CITY OF EDINBURG VS. CANDELA ORGANIZATION, LLC, ROGELIO VELA, JR., INSURORS INDEMNITY GENERAL AGENCY; Cause No. C-3049-18-H; In the 389th Judicial District Court, Hidalgo County, Texas (§551.071. Consultation with Attorney; Closed Meeting.)

Open Session
The City Council will convene in Open Session to take necessary action, if any, in accordance with Chapter 551, Open meetings, Subchapter E, Procedures Relating to Closed Meeting, §551.102, Requirement to Vote or Take Final Action in Open Meeting.
12. Adjournment
I hereby certify this Notice of a City Council Meeting was posted in accordance with the Open Meetings Act, at the City Offices of the City of Edinburg, located at the 415 West University entrance outside bulletin board, visible and accessible to the general public during and after regular working hours. This notice was posted on October 12, 2018 at 5:00 PM.
By:
Ludivina Leal, City Secretary
City of Edinburg, Texas
Disability Access Statement
Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact the City Secretary Department at (956) 388-8204 at least two business days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at Edinburg City Hall, 415 West University.