Edinburg City Council
City of Edinburg, Hidalgo County, Texas
Location: City of Edinburg
City Hall-Council Chambers
415 West University Dr.
Edinburg, Texas 78541
December 19, 2017
Regular Meeting Agenda
6:00 PM
I. Call to Order, Establish Quorum
A. Prayer.
B. Pledge of Allegiance.
II. Certification of Public Notice
III. Public Comments
The Mayor and City Council allow for a specific portion of the City Council Meeting to be dedicated to public comments. Public Comments are limited to three (3) minutes. If a resident desires to make a public comment, please complete the Public Comments Form which will be located outside of the City Council Chambers and submit the completed form to the City Secretary prior to the commencement of the City Council Meeting. We ask for everyone's cooperation in following this procedure.
IV. Proclamation
           
A.

Presentation of Proclamation Recognizing:

1. Melden & Hunt, Inc. for their 70th Anniversary.

V. Presentations
A.

Presentation Recognizing City of Edinburg Parks & Recreation Department Youth Girls Volleyball League Champions for ages 7-8, 9-10, and 6th Grade and Youth Flag Football League Champions for ages 7-8 and 9-10.

B.

Presentation Regarding Construction of the Edinburg Transit Terminal Project Update by Negrete & Kolar Architects. [Ponciano N. Longoria, P.E., C.F.M., Director of Engineering]

VI. Awarding of Bids
A.

Consider Awarding Bid No. 2018-01, Lift Station No. 42 Rehabilitation & Upgrade to Saenz Brothers Construction, LLC, for the Base Bid and Alternate Bid, in the Amount Not-to-Exceed $1,220,000 and Authorize the City Manager to Execute Documents Relating Thereto. [Arturo Martinez, Director of Utilities]

B.

Consider Awarding Bid No. 2018-11, New Tires, Retread and Flat Repair Services to the following: New Tires to Goodyear Commercial Tires and Service Centers, Southern Tire Mart, and T & W Tire, LLC; Retreads to Goodyear Commercial Tires and Service Centers and Flat Repair Services to Goodyear Commercial Tires and Service Centers based on Unit Prices as Listed. [Ramiro L. Gomez, Director of Solid Waste Management]

C.

Consider Awarding Bid No. 2018-18, Janitorial Supplies (City Wide) to Gulf Coast Paper Company, Inc. Per Unit Prices, in the Amount Not-To-Exceed $70,000.

D.

Consider Awarding Bid No. 2018-22, Uniform Rental and Laundering Services to Cintas Corporation (City Wide), Per Unit Prices, for a Three (3) Year Contract Term, and Authorize the City Manager to Enter Into an Agreement Relating Thereto. [Tomas D. Reyna, Director of Public Works]

E.

Consider Awarding Bid No. 2018-44, Concrete Work to Gonzalez Enterprises, LLC for Their Unit Prices of $5.50 Per Square Foot of Concrete Sidewalks, $650.00 Per Handicapped Ramp, $20.00 Per Linear Foot for 18 Inch Curb and Gutter, and $7.00 Per Square Foot for 6” Inch Valley Gutter and Authorize the City Manager to Enter Into an Agreement Relating Thereto. [Tomas D. Reyna, Director of Public Works]

F.

Consider Awarding Bid No. 2018-49, Tactical Body Armor to Galls LLC., in the Amount of $16,634. [David White, Chief of Police].

G.

Consider Awarding RFQ 2018-001, Professional Engineering Services – Hazard Mitigation Grant Program FEMA Project Number DR 4223-057, Edinburg Northside Drainage Improvement Project to the Qualified Firm and Authorize the City Manager or His Designated Appointee to Negotiate and Enter Into a Professional Engineering Services Contract Pursuant to the City’s Ordinances and Procurement Policies. [Ponciano N. Longoria, P.E., CFM, Director of Engineering]

H.

Consider Awarding Job Task Order No. 1 to CORTRAN ENGINEERING, PLLC (CE), Based on RFQ No. 2016-003, for Professional Services for the Analysis, Design, Plans and Specifications for the Proposed Retention Pond Expansion at South Texas International Airport at Edinburg, in the Amount of $21,359.55 and Authorize the City Manager to Execute Said Job Task Order. [Sonia Marroquin, Assistant City Manager]

I.

Consider Awarding Job Task Order No. 2 to Raba Kistner Consultants, Inc., Based on RFQ 2016-006, for the Geotechnical Engineering Services for Lift Station No. 42 Rehabilitation & Upgrade, in the Amount Not-to-Exceed $28,266.20 and Authorize the City Manager to Execute Documents Relating Thereto. [Arturo Martinez, Director of Utilities]

J.

Consider Authorizing the Purchase of One (1) 2018 Ford F-150 Regular Cab Full Size Truck from Silsbee Ford, through the Texas Local Government Purchasing Cooperative (BuyBoard), in the Amount of $21,865.55. [David White, Chief of Police]

K.

Consider Rejecting Bid No. 2018-50, Purchase of Two (2) Dual Purpose K-9. [David White, Chief of Police]

L.

Consider Rejecting RFP No. 2018-001, Professional Security Guard Services . [Ramiro L. Gomez, Director of Solid Waste Management]

VII. Ordinances
A.

Consider Ordinance Providing for a Temporary Special Use Permit for a Special Event and a Waiver of Fees, “6th Annual RGV Out of Darkness Community Walk”  to be held on Saturday, January 6, 2018 , at the Edinburg Municipal Park, Being the South Half of Lot 11, Section 268, Texas-Mexican Railway Company Survey, Located at the Intersection of Raul Longoria Road and East Sprague Street, Located at 714 South Raul Longoria Road, as Requested by Melissa Zamora.[Jesus R. Saenz, Director of Planning and Zoning]

B.

Consider an Ordinance Authorizing the Issuance of Approximately $9,160,000 in Principal Amount of City of Edinburg, Texas Utility System Revenue Refunding Bonds, Series 2017, Approving and Authorizing the Execution of an Escrow Agreement, a Paying Agent/Registrar Agreement, a Purchase Contract and Other Instruments and Procedures Related Thereto, Approving an Official Statement, and Calling Certain Obligations for Redemption. [Ascencion Alonzo, Director of Finance]

C.

Consider Ordinance Amending the Code of Ordinances of the City of Edinburg, Texas, at Title III, Administration, Chapter 30, Administrative Code to Provide for Changes in Section 30.032 General Employment Requirement. [Belinda Torres, Director of Human Resources]

D.

Consider Reviewing and Approving Ordinance Amending the Budget for the 2017-2018 Fiscal Year by Providing Additional Appropriations to the General Fund, Utility Fund, South Texas International Airport at Edinburg Fund, Ebony Hills Golf Course Fund, Solid Waste Management Fund, Los Lagos Golf Club Fund, C.D.B.G. Fund, and the Boys & Girls Club Fund.  [Ascencion Alonzo, Director of Finance]

VIII. Contractuals
A.

Consider Authorizing the City Manager to Approve the Meet and Confer Agreement Between the City of Edinburg and Edinburg United Police Officer’s Association. [Belinda Torres, Director of Human Resources/Civil Service]

B.

Consider Authorizing the City Manager to Approve the Meet and Confer Agreement Between the City of Edinburg and Edinburg Professional Firefighter’s Association IAFF Local #4873. [Belinda Torres, Director of Human Resources/Civil Service]

IX. Waivers
           
A.

Consider Authorizing the City Manager to Waive Fees for the Use of the Edinburg Auditorium for the Angels of Love for the "2nd Annual Miss Angel of Love Pageant" to be held on Sunday, April 1, 2018. [Richard M. Hinojosa, City Manager]

B.

Consider Authorizing the City Manager to Waive Fees for the Use of the Edinburg Activity Center for the Angels of Love for the 8th Annual Christmas Party to be held on Sunday, December 17, 2017.  [Richard M. Hinojosa, City Manager]

X. Consent Agenda
A.

Consider Approval of City Council Minutes for 2016 Regular, Special and Joint Special Meetings. [Myra L. Ayala Garza, City Secretary]

XI. Executive Session
The City Council will convene in Executive Session, in accordance with the Texas Open Meetings Act, Vernon's Texas Statutes and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions to Requirement that Meetings be Open. The City Council May Elect To Go Into Executive Session On Any Item Whether Or Not Such Item Is Posted As An Executive Session Item At Any Time During The Meeting When Authorized By The Provisions Of The Open Meetings Act.
A.

Discussion Regarding Legal Issues Concerning Cause No. CL-16-0304-A EON Industries, L.L.C. vs. Candela Organization, L.L.C., and Rogelio Vela, Jr., Individually; County Court at Law No. 1; Hidalgo County, Texas (§551.071. Consultation with Attorney; Closed Meeting).  

B.

Discussion Regarding Legal Issues Concerning Cause No. C-4765-16-G; Royal Production Company, Inc. vs. City of Edinburg, Texas, et al; In the 370th Judicial District Court of Hidalgo County, Texas. (§551.071. Consultation with Attorney; Closed Meeting.)  

C.

Discussion Regarding Legal Issues Concerning the following litigation matters:

1) C-0741-13-I; City of Edinburg vs. AT&T, Inc. AT&T Corp., Southwestern Bell Telephone Company d/b/a AT&T Texas, R. Gutierrez Engineering Corp. , and ONEOK, Inc. d/b/a Texas Gas Service; In the 398th District Court, Hidalgo County, Texas; and

2) C-6852-14-F; City of Edinburg vs. IOC Company LLC; in the 332nd District Court, Hidalgo County, Texas (No.17-0778; IOC Company LLC v. City of Edinburg; Texas Supreme Court.)

(§551.071 Consultation with Attorney; Closed Meeting)

Open Session
The City Council will convene in Open Session to take necessary action, if any, in accordance with Chapter 551, Open meetings, Subchapter E, Procedures Relating to Closed Meeting, §551.102, Requirement to Vote or Take Final Action in Open Meeting.
XII. Adjournment
I hereby certify this Notice of a City Council Meeting was posted in accordance with the Open Meetings Act, at the City Offices of the City of Edinburg, located at the 415 West University entrance outside bulletin board, visible and accessible to the general public during and after regular working hours. This notice was posted on December 28, 2017 at 10:15 AM
By:
Myra L. Ayala Garza, City Secretary
City of Edinburg, Texas
All Matters Listed Under Consent Agenda Are Considered To Be Routine By The Governing Body And Will Be Enacted By One Motion. There Will Be No Separate Discussion Of These Items. If Discussion Is Desired, That Item Will Be Removed From The Consent Agenda And Will Be Considered Separately. With Regard To Any Item, The City Council May Take Various Actions; Including But Not Limited To Rescheduling An Item In Its Entirety For A Future Date Or Time. The City Council May Elect To Go Into Executive Session On Any Item Whether Or Not Such Item Is Posted As An Executive Session Item At Any Time During The Meeting When Authorized By The Provisions Of The Open Meetings Act.
Disability Access Statement
Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact the City Secretary Department at (956) 388-8204 at least two business days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at Edinburg City Hall, 415 West University.